Company Share Folder is the common space for everyone in the company. This is where all users can access to share files. However the Storage Center administrator can determine the group of users who can access the folders and subfolders under the Company Share Folder.
For example, the administrator can setup in such a way that only the marketing division can access the 'Marketing' folder, whereas only the accounts division can access the 'Accounts' folder. The 'General' folder can be configured so all users can have access to the company guide, policy, forms, and etc with only READ access rights. Or the administrator can setup a specific folder where both the marketing and finance group of users can access and collaborate.
The Lock and Unlock features are vital for the integrity of the owner's file. Once the file is locked, nobody can modify, rename, or delete it except the owner of the file.
The Company Share Folder is also where the administrator can create a subfolder specifically for an outsider group to access. The outsider group can only see the specific folder as defined by the administrator through the User Control Access Rights (UCAR) of the system.
Click on the image on the right, and you will find the browser on the left shows the content that the Internal user (sjng) sees as opposed to what the External user (user_a1) sees on the right browser.
Benefits of Company Share Folder
- Easy access and sharing for all on general files or forms.
- Easy access and sharing for groups on specific folders.
- Lock and Unlock features for the owner's file protection.
- Allows subfolders where external users can collaborate with the internal users.