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faq:email:mail_setup_ms_outlook_secure_pop

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faq:email:mail_setup_ms_outlook_secure_pop [2019/08/05 16:08]
vikki created 		faq:email:mail_setup_ms_outlook_secure_pop [2019/08/13 11:26] (current)
vikki [Configuring How Much Days Emails are Kept on Server]
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 1. On Ms Outlook, click on **[File]**. 1. On Ms Outlook, click on **[File]**.
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:setup:1.png|}}
  
 2. Click on **[+ Add Account]**. 2. Click on **[+ Add Account]**.
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:setup:2.png|}}
  
 3. A pop-up box like the following image will be shown. Here, enter your email address (e.g. name@yourdomain.com) into the given field, and click on the **Advanced options** to select “Let me set up my account manually”, and click **[Connect]**. 3. A pop-up box like the following image will be shown. Here, enter your email address (e.g. name@yourdomain.com) into the given field, and click on the **Advanced options** to select “Let me set up my account manually”, and click **[Connect]**.
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:setup:3.png|}}
  
 +4. Select **POP** as the type.
  
-4. Select **POP3** as the type. +{{:faq:email:mail-setup:ms-outlook-secure-pop:setup:4.png|}}
- +
  
 5. Then, enter your email password and click **[Connect]**. 5. Then, enter your email password and click **[Connect]**.
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:setup:5.png|}}
  
 6. A security warning will be displayed as follows. Click **[Yes]** to accept the certificate. 6. A security warning will be displayed as follows. Click **[Yes]** to accept the certificate.
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:setup:6.png|}}
  
 //*Note//: The warning is displayed due to each secure certificate has to be verified against the server name that you connect to. If you connect to mail.yourdomain.com, your mail application will warn you as the certificate belongs to someone else like *.agnx.com. You can safely accept the certificate that is coming from agnx.com as it is AfterOffice Global Network Exchange domain. //*Note//: The warning is displayed due to each secure certificate has to be verified against the server name that you connect to. If you connect to mail.yourdomain.com, your mail application will warn you as the certificate belongs to someone else like *.agnx.com. You can safely accept the certificate that is coming from agnx.com as it is AfterOffice Global Network Exchange domain.
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 7. Once the account is successfully created, click **[Done]**. 7. Once the account is successfully created, click **[Done]**.
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:setup:7.png|}}
  
 --------------------------- ---------------------------
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 1. Go to **[File]**. 1. Go to **[File]**.
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:verify:1.png|}}
  
 2. Click on **[Account Settings]**, then **[Account Settings…]**. 2. Click on **[Account Settings]**, then **[Account Settings…]**.
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:verify:2.png|}}
  
 3. A pop-up box entitled “Account Settings” will be displayed. Click on your email account, and select **[Repair]**.  3. A pop-up box entitled “Account Settings” will be displayed. Click on your email account, and select **[Repair]**. 
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:verify:3.png|}}
  
 4. On another pop-up box, click on **Advanced options** to select “Let me repair my account manually”, and click **[Repair]**. 4. On another pop-up box, click on **Advanced options** to select “Let me repair my account manually”, and click **[Repair]**.
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:verify:4.png|}}
  
 5. For incoming mail setting, make sure that: 5. For incoming mail setting, make sure that:
  
-  * User name: name@yourdomain.com (Your full email address) +| User name | **name@yourdomain.com** (Your full email address) | 
-  * Server: mail.yourdomain.com (where yourdomain is your actual domain) +| Server    | **mail.yourdomain.com** OR \\ **pop.yourdomain.com** \\ (where //yourdomain.com// is your actual domain) | 
-  * Port: 995 +| Port      | **995** | 
-  * Encryption method: SSL/TLS +| This server requires an encrypted connection (SSL/TLS) | YES |
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:verify:5.png|}}
  
 6. For outgoing mail setting, there are two options: 6. For outgoing mail setting, there are two options:
  
 (I) If you are using STARTTLS: (I) If you are using STARTTLS:
-  * Server: mail.yourdomain.com (where yourdomain is your actual domain) 
-  * Port: 587 
-  * Encryption method: STARTTLS 
-  * My outgoing (SMTP) server requires authentication: YES with “Use same settings as my incoming mail server” 
- 
  
 +| Server             | **mail.yourdomain.com** OR \\ **smtp.yourdomain.com**\\ (where //yourdomain.com// is your actual domain) |
 +| Port               | **587** |
 +| Encryption method | **STARTTLS** |
 +| My outgoing (SMTP) server requires authentication | YES with “Use same settings as my incoming mail server” |
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:verify:6a.png|}}
  
 (II) Or if you are using SSL/TLS: (II) Or if you are using SSL/TLS:
-  * Server: mail.yourdomain.com (where yourdomain is your actual domain) +| Server            | **mail.yourdomain.com**  OR \\ **smtp.yourdomain.com** \\ (where //yourdomain.com// is your actual domain) | 
-  * Port: 465 +| Port              | **465**     | 
-  * Encryption method: SSL/TLS +| Encryption method | **SSL/TLS** | 
-  * My outgoing (SMTP) server requires authentication: YES with “Use same settings as my incoming mail server”+| My outgoing (SMTP) server requires authentication | YES with “Use same settings as my incoming mail server” | 
 + 
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:verify:6b.png|}} 
 + 
 +--------------------------- 
 + 
 +==== Configuring How Much Days Emails are Kept on Server ==== 
 + 
 +Ms Outlook POP3 downloads email from a server to your PC, and then deletes it from the server. You can configure how long the emails can be stored on the server before removing them. The default no. of days set on Ms Outlook is 14 days. 
 + 
 +To configure this setting: 
 + 
 +1. Go to **File**. 
 + 
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:keep-mail-setting:1.png|}} 
 + 
 +2. Then, select **Account Settings...** > **Manage Profiles**. 
 + 
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:keep-mail-setting:2.png|}} 
 + 
 +3. On the "Mail Setup - Outlook" window, click on **[Email Accounts]**. 
 + 
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:keep-mail-setting:3.png|}} 
 + 
 +4. The "Account Settings" window will be displayed. Here, select your email account and click **[Repair]**. 
 + 
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:keep-mail-setting:4.png|}} 
 + 
 +5. Then, on "Repair Account", select "Manual setup or additional server types" and click **[Next >]**. 
 + 
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:keep-mail-setting:5.png|}} 
 + 
 +6. On the next screen, click **[More Settings...]**. 
 + 
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:keep-mail-setting:6.png|}} 
 + 
 +7. A pop-up box entitled "Internet Email Settings" will be displayed. Click on the **Advanced** tab.  
 + 
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:keep-mail-setting:7.png|}} 
 + 
 +8. On the "Delivery" section, you will see the "Leave a copy of messages on the server" being selected. You can change the no. of days at the "Remove from server after" option. E.g. if you put 30 days, it means the email will be kept in the server for 30 days after it is downloaded. 
 + 
 +Once you have made changes to this setting, click **[OK]** to save it. 
 + 
 +9. Then, click **[Next >]**. 
 + 
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:keep-mail-setting:9.png|}} 
 + 
 +10. Ms Outlook will test your account settings. Here, if you receive the certificate warning, click [Yes] to accept the mail certificate from AfterOffice. Once the testings are completed, click **[Close]** to close the window. 
 + 
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:keep-mail-setting:10.png|}} 
 + 
 +11. Click **[Finish]**.
  
 +{{:faq:email:mail-setup:ms-outlook-secure-pop:keep-mail-setting:11.png|}}
  
faq/email/mail_setup_ms_outlook_secure_pop.1564992539.txt.gz · Last modified: 2019/08/05 16:08 by vikki

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