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faq:email:switch_pop3_to_imap_ms_outlook [2021/04/19 09:25] atikah |
faq:email:switch_pop3_to_imap_ms_outlook [2021/04/21 09:49] atikah |
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====== How to ' | ====== How to ' | ||
- | ==== Backup | + | As you know, POP3 protocol will only download the emails from your webmail' |
- | You must backup your emails to prevent | + | There are four simple steps to setup your POP3 account to IMAP. Firstly, |
- | 1. | + | For detailed guidelines, please refer the steps below for your mail account configurations: |
+ | |||
+ | |||
+ | ---- | ||
+ | |||
+ | ===== Backup your email ===== | ||
+ | |||
+ | |||
+ | First, | ||
+ | |||
+ | 1. Open Microsoft Outlook. Then, go to **[File]**. | ||
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- | 6. You may Click **[Browse]** and type the file’s name. Or, you can just use the ‘backup.pst’ file. You can select ‘Replace duplicates with items exported’ and proceed to **[Finish]**. | + | 6. You may click **[Browse]** and type the file’s name. Or, you can just use the ‘backup.pst’ file. You can select ‘Replace duplicates with items exported’ and proceed to **[Finish]**. |
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7. Fill in the password for your backup emails then click **[OK]**. | 7. Fill in the password for your backup emails then click **[OK]**. | ||
- | {{: | + | {{: |
- | 8. To open the backup emails, you can go to **[File]** > **[Open & Export]** > **[Open Outlook Data File]**. | + | 8. Now, all your emails have been backup |
- | {{: | ||
- | 9. Select your backup emails file and click **[OK]**. | + | ---- |
- | {{: | + | ===== Remove your POP3 mail account ===== |
- | 10. Fill in the password then click **[OK]**. | ||
- | {{: | + | After your emails |
- | + | ||
- | 11. Here, you can check and compare the emails in your backup file (Outlook Data File) and your original mail account. | + | |
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- | {{: | + | |
- | + | ||
- | ==== Remove your POP3 mail account ==== | + | |
- | + | ||
- | After finished the emails backup, | + | |
1. Go to **[File]** > **[Account Settings]** > **[Account Settings]**. | 1. Go to **[File]** > **[Account Settings]** > **[Account Settings]**. | ||
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- | 4. You may choose to close both mail account (backup | + | 4. Before you close the POP3 mailboxes, create a new folder under your main folders. For example, add an "Old Inbox" folder under the Inbox. You may create this by right-click on the folder |
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+ | {{: | ||
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+ | 5. Next, move the emails that you wish to be restored to your IMAP account | ||
+ | |||
+ | {{: | ||
+ | |||
+ | 6. Select **[Yes]**. | ||
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+ | {{: | ||
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+ | 7. Here, you can see the new folders (Old Inbox and Old Sent) under the main folders. | ||
+ | |||
+ | {{: | ||
- | {{: | ||
- | {{: | ||
- | ==== Add your IMAP account ==== | + | ---- |
- | After finished removing the mail account, then, you can proceed to add the new IMAP account. | ||
- | 1. First, go to **[File]** > *[+Add Account]**. | + | ===== Add your IMAP account ===== |
- | {{: | ||
- | 2. Fill in your email address and select ‘Let me set up my account | + | You may proceed to add the new IMAP account |
- | {{:faq:email:poptoimap17.png? | + | [[faq:email:mail_setup_ms_outlook_secure_imap|Email Setup Guide: Microsoft Outlook (Secure IMAP)]] |
- | 3. Select **IMAP**. | ||
- | {{: | + | ---- |
- | 4. Fill in the IMAP Account Settings. | ||
- | For incoming mail setting, make sure that: | + | ===== Restore your mailbox ===== |
- | | Server | + | Please note that you must make sure that your email storage is sufficient to store all your emails if you want to move the backup emails in your new IMAP account. The following steps will guide you to restore |
- | | Port | **993** | + | |
- | | Encryption method | + | |
- | 6. For outgoing mail setting, there are two options: | + | 1. Select the new folder that you have created in your POP3 account such as "Old Inbox" and "Old Sent". Then, drag and drop it under the IMAP folder. By doing this, you can separate the folder for new and old backup emails. |
- | (I) If you are using None/ | + | {{:faq: |
- | | Server | + | |
- | | Port | **587** | + | |
- | | Encryption method |**None/ | + | |
+ | 2. Repeat the step for all of the folders. After you have finished moving the emails, you may close the POP3 account by right-click on the account and select **[Close]**. | ||
+ | {{: | ||
- | (II) Or if you are using SSL/TLS: | + | You may expect longer synchronisation time in Microsoft Outlook |
- | | Server | ||
- | | Port | **465** | ||
- | | Encryption method | **SSL/ | ||
- | | My outgoing (SMTP) server requires authentication | YES with “Use same settings as my incoming mail server” | | ||