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faq:email:switch_pop3_to_imap_ms_outlook

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faq:email:switch_pop3_to_imap_ms_outlook [2021/04/19 12:24]
atikah 		faq:email:switch_pop3_to_imap_ms_outlook [2021/04/20 16:56]
atikah
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 ====== How to 'switch' POP3 to IMAP mail account in Microsoft Outlook ====== ====== How to 'switch' POP3 to IMAP mail account in Microsoft Outlook ======
  
-If you wish to switch your POP3 mail account to IMAP, you may refer to the following steps:+As you know, POP3 protocol will only download the emails from your webmail's Inbox and the emails are not synchronised with your mail account in other devices. For your convenient, you may consider switching your mail account to IMAP if you wish to access your all your emails anywhere and anytime.  
 + 
  
 ==== Backup your email ==== ==== Backup your email ====
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 {{:faq:email:poptoimap7.png?400|}} {{:faq:email:poptoimap7.png?400|}}
  
-8. To open the backup emails, you can go to **[File]** > **[Open & Export]** > **[Open Outlook Data File]**.+8. Now, all your emails have been backup to your local document in pst format.
  
-{{:faq:email:poptoimap8.png?800|}} 
- 
-9. Select your backup emails file and click **[OK]**. 
- 
-{{:faq:email:poptoimap9.01.png?600|}} 
- 
-10. Fill in the password then click **[OK]**. 
- 
-{{:faq:email:poptoimap9.1.png?400|}} 
- 
-11. Here, you can check and compare the emails in your backup file (Outlook Data File) and your original mail account. 
- 
-{{:faq:email:poptoimap10.png?800|}} 
  
 ==== Remove your POP3 mail account ==== ==== Remove your POP3 mail account ====
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 {{:faq:email:poptoimap13.png?600|}} {{:faq:email:poptoimap13.png?600|}}
  
-4. You may choose to close both mail account (backup and the previous POP3 mail account) by right-click on the accounts and select **[Close]**.+4. Before you close the POP3 mailboxes, create a new folder under your main folders. For example, add an "Old Inbox" folder under the Inbox. You may create this by right-click on the folder and select **[New Folder]**. Type in the folder's name in the blank space.
  
-{{:faq:email:poptoimap14.png?400 |}} +{{:faq:email:addpoptoimap.png?800|}}
-{{:faq:email:poptoimap15.png?400|}}+
  
-==== Add your IMAP account ====+5. Next, move the emails that you wish to be restored to your IMAP account in this new folder. You may select the emails and right-click on them. Then, select **[Move]** to the new folder (eg Old Inbox)
  
-You may proceed to add the new IMAP account once you have removed the previous POP3 mail account by following the steps below:+{{:faq:email:addpoptoimap2.png?800|}}
  
-1. First, go to **[File]** > *[+Add Account]**.+6. Select **[Yes]**.
  
-{{:faq:email:poptoimap16.png?800|}}+{{:faq:email:addpoptoimap3.png?400|}}
  
-2. Fill in your email address and select ‘Let me set up my account manually’. Then, click **[Connect]**.+7. Here, you can see the new folders (Old Inbox and Old Sent) under the main folders.
  
-{{:faq:email:poptoimap17.png?600|}}+{{:faq:email:addpoptoimap4.png?800|}}
  
-3. Select **IMAP**.+==== Add your IMAP account ====
  
-{{:faq:email:poptoimap18.png?600|}}+You may proceed to add the new IMAP account once you have removed the previous POP3 mail account by referring the link below:
  
-4. Fill in the IMAP Account Settings:+[[faq:email:mail_setup_ms_outlook_secure_imap|Email Setup Guide: Microsoft Outlook (Secure IMAP)]]
  
-- For incoming mail setting, make sure that: 
  
- 
-| Server              | **mail.yourdomain.com** OR \\ **imap.yourdomain.com** \\ (where //yourdomain.com// is your actual domain) | 
-| Port                | **993**                                             | 
-| Encryption method   | **SSL/TLS**                                         | 
- 
-- For outgoing mail setting, there are two options: 
- 
-(I) If you are using None/STARTTLS: 
-| Server            | **mail.yourdomain.com** OR \\ **smtp.yourdomain.com** \\ (where //yourdomain.com// is your actual domain) | 
-| Port              | **587**    | 
-| Encryption method |**None/STARTTLS** | 
- 
-{{:faq:email:poptoimap29.png?600|}} 
- 
-(II) Or if you are using SSL/TLS: 
- 
-| Server            | **mail.yourdomain.com** OR \\ **smtp.yourdomain.com** \\ (where //yourdomain.com// is your actual domain)  | 
-| Port              | **465**      | 
-| Encryption method | **SSL/TLS**  | 
-| My outgoing (SMTP) server requires authentication | YES with “Use same settings as my incoming mail server” | 
- 
-{{:faq:email:poptoimap20.png?600|}} 
- 
-5. When you use SSL/TLS encryption, the internet security warning will be prompted. So, you can proceed by clicking on **[Yes]**. 
- 
-{{:faq:email:poptoimap21.png?600|}} 
- 
-6. Then, click on **[Done]** and your IMAP account will be successfully added. 
- 
-{{:faq:email:poptoimap22.png?600|}} 
  
 ==== Restore your mailbox ==== ==== Restore your mailbox ====
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 Please note that you must make sure that your email storage is sufficient to store all your emails if you want to move the backup emails in your new IMAP account. The following steps will guide you to restore your backup emails: Please note that you must make sure that your email storage is sufficient to store all your emails if you want to move the backup emails in your new IMAP account. The following steps will guide you to restore your backup emails:
  
-1. Go to **[File]** > **[Open & Export]** > **[Import/Export]**. +1. Select the new folder that you have created in your POP3 account such as "Old Inbox" and "Old Sent". Then, drag and drop it under the IMAP folder. By doing this, you can separate the folder for new and old backup emails.
- +
-{{:faq:email:poptoimap23.png?600|}} +
- +
-2. Choose ‘Import from another program or file’ and click **[Next]**. +
- +
-{{:faq:email:poptoimap24.png?600|}} +
- +
-3. Select ‘Outlook Data File (.pst) and click **[Next]**. +
- +
-{{:faq:email:poptoimap25.png?600|}} +
- +
-4. Click **[Browse]** to choose your backup email file. Select ‘ Replace duplicates with items imported’ and click **[Next]**. +
- +
-{{:faq:email:poptoimap26.png?600|}} +
- +
-5. Type the password for the backup email file and click **[OK]**. +
- +
-{{:faq:email:poptoimap27.png?600|}}+
  
-6. Select the folder to import from and ‘Include subfolders’. If you want your emails to be imported to the same folder as the current IMAP account, you may select ‘Import items into the same folder in:’ and choose your current mail account. Finally, click on **[Finish]**.+{{:faq:email:addpoptoimap5.png?800|}}
  
-{{:faq:email:poptoimap28.png?600|}}+2. Repeat the step for all of the folders. After you have finished moving the emails, you may close the POP3 account by right-click on the account and select **[Close]**.
  
-7. All the backup emails should be imported to your current IMAP mail account and will be synchronised to your server's mailboxes.+{{:faq:email:poptoimap14.png?400|}}  
  
  
faq/email/switch_pop3_to_imap_ms_outlook.txt · Last modified: 2021/04/21 09:49 by atikah

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