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faq:email:switch_pop3_to_imap_ms_outlook [2021/04/19 12:28] atikah |
faq:email:switch_pop3_to_imap_ms_outlook [2021/04/21 09:49] atikah |
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====== How to ' | ====== How to ' | ||
- | If you wish to switch | + | As you know, POP3 protocol will only download the emails from your webmail' |
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+ | There are four simple steps to setup your POP3 account to IMAP. Firstly, backup your emails to avoid any missing emails during the procedures. Next, remove the POP3 mail account | ||
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+ | For detailed guidelines, please refer the steps below for your mail account configurations: | ||
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+ | ---- | ||
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+ | ===== Backup your email ===== | ||
- | ==== Backup your email ==== | ||
First, you must backup your emails to prevent any email loss during the process by referring the steps below: | First, you must backup your emails to prevent any email loss during the process by referring the steps below: | ||
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- | 8. To open the backup emails, you can go to **[File]** > **[Open & Export]** > **[Open Outlook Data File]**. | + | 8. Now, all your emails have been backup |
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- | 9. Select your backup emails file and click **[OK]**. | + | ---- |
- | {{: | + | ===== Remove your POP3 mail account ===== |
- | 10. Fill in the password then click **[OK]**. | ||
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- | 11. Here, you can check and compare the emails in your backup file (Outlook Data File) and your original mail account. | ||
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- | ==== Remove your POP3 mail account ==== | ||
After your emails have been backup, you can proceed to remove the POP3 mail account. Below are the steps involve to remove your account: | After your emails have been backup, you can proceed to remove the POP3 mail account. Below are the steps involve to remove your account: | ||
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- | 4. You may choose to close both mail account (backup and the previous | + | 4. Before you close the POP3 mailboxes, create a new folder under your main folders. For example, add an "Old Inbox" folder under the Inbox. You may create this by right-click on the folder |
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- | ==== Add your IMAP account | + | 5. Next, move the emails that you wish to be restored to your IMAP account |
- | You may proceed to add the new IMAP account once you have removed the previous POP3 mail account by following the steps below: | + | {{:faq: |
- | 1. First, go to **[File]** > **[+Add Account]**. | + | 6. Select |
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- | 2. Fill in your email address | + | 7. Here, you can see the new folders (Old Inbox and Old Sent) under the main folders. |
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- | 3. Select **IMAP**. | ||
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- | 4. Fill in the IMAP Account Settings: | ||
- | - For incoming mail setting, make sure that: | + | ===== Add your IMAP account ===== |
- | | Server | + | You may proceed to add the new IMAP account once you have removed the previous POP3 mail account by referring the link below: |
- | | Port | **993** | + | |
- | | Encryption method | + | |
- | - For outgoing mail setting, there are two options: | + | [[faq:email: |
- | (I) If you are using None/ | ||
- | | Server | ||
- | | Port | **587** | ||
- | | Encryption method |**None/ | ||
- | {{: | + | ---- |
- | (II) Or if you are using SSL/TLS: | ||
- | | Server | + | ===== Restore |
- | | Port | **465** | + | |
- | | Encryption method | **SSL/ | + | |
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- | 5. When you use SSL/TLS encryption, the internet security warning will be prompted. So, you can proceed by clicking on **[Yes]**. | ||
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- | 6. Then, click on **[Done]** and your IMAP account will be successfully added. | ||
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- | ==== Restore your mailbox ==== | ||
Please note that you must make sure that your email storage is sufficient to store all your emails if you want to move the backup emails in your new IMAP account. The following steps will guide you to restore your backup emails: | Please note that you must make sure that your email storage is sufficient to store all your emails if you want to move the backup emails in your new IMAP account. The following steps will guide you to restore your backup emails: | ||
- | 1. Go to **[File]** > **[Open & Export]** > **[Import/ | + | 1. Select |
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- | 2. Choose ‘Import from another program or file’ and click **[Next]**. | + | |
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- | 3. Select | + | |
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- | 4. Click **[Browse]** to choose your backup email file. Select ‘ Replace duplicates with items imported’ | + | |
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- | 5. Type the password | + | |
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- | 6. Select the folder to import from and ‘Include subfolders’. If you want your emails to be imported to the same folder as the current IMAP account, you may select ‘Import items into the same folder in:’ and choose your current mail account. Finally, click on **[Finish]**. | + | {{:faq: |
- | {{: | + | 2. Repeat the step for all of the folders. After you have finished moving the emails, you may close the POP3 account by right-click on the account and select **[Close]**. |
- | 7. All the backup emails should be imported to your current IMAP mail account and will be synchronised to your server' | + | {{: |
+ | You may expect longer synchronisation time in Microsoft Outlook if you have larger folder' | ||